JOB DESCRIPTION

JOB OVERVIEW

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Plans, organizes, directs and supervises the activities in the provision of procurement, retention and disposal services at NEDCO in accordance with the relevant legislation, policies, procedures, rules and regulations.
• Conducts an assessment to determine whether the Model Handbook of the Office of Procurement Legislation and General Guidelines are in alignment with the specific procurement needs of NEDCO; develops a model of the OPR's Handbook and Special Guidelines, aligned to the strategic objectives and marketing conditions applicable to NEDCO, in consultation with the NEDCO's management team.
• Develops the Annual Procurement Plan and annual schedule of all planned procurement activities in alignment with the Company’s strategic objectives.
• Develops and recommends levels of Delegation of Authority for procurement appropriate for NEDCO, for consideration of the Accounting Officer.
• Develops mechanisms for ensuring integrity and ethics in procurement and disposal proceedings and for detecting bid rigging and related fraud.
• Reviews the database of the Office of Procurement Regulation to ensure that suppliers of goods and services are pre-qualified in the Office of Procurement Regulation's procurement Depository before advancing in the procurement proceedings, and that statutory and other pertinent information is updated in NEDCO's Register in the case of Simplified Procurement.
• Monitors the work of employees involved in procurement, retention and disposal proceedings for compliance with relevant legislation and Regulations governing Public Procurement and Disposal of Public Property.
• Monitors and evaluates the effectiveness and efficiency of procurement, retention and disposal functions through the application of performance management tools and recommends changes, as necessary.
• Manages and provides guidance and advice on tendering procedures including liaising with relevant Departments to determine Scope of Works, Terms of Reference and Technical Specifications in the development of tender documents, preparing invitation of tenders, arranging bid conferences and recommending the evaluation team.
• Assesses the Subject Matter Experts and other members of the Evaluation Committee and Procurement and Disposal Advisory Committee to ensure suitability and integrity and ability to adhere to ethical standards in procurement and disposal proceedings.
• Reviews the tendering and disposal process that informed the recommendation of for the award of a contract and submits a further recommendation to the Procurement and Disposal Advisory Committee or Disposal Committee, where applicable, or directly to the Accounting Officer depending on delegation of authority within NEDCO.
• Submits relevant documents to the Legal Department of NEDCO for the preparation of contract agreements and reviews and comments on same.
• Monitors and evaluates contract performance and submits reports to the Accounting Officer.
• Evaluates procurement, retention and disposal procedures for weakness in internal controls and submits recommendations to the Accounting Officer for strengthening and tightening such internal controls to the Accounting Officer.
• Collaborates with the Office of Procurement Regulation to obtain advice and guidance on the interpretation and application of procurement and disposal policies and procedures.
• Liaises with the Finance Department to ensure confirmation that expenditure on procurement within a fiscal year is covered within budgetary allocation before a recommendation is made for the award of contracts.
• Develops and directs the maintenance of an efficient document management system and ensures that procurement, retention, disposal and contract management records are maintained and are readily available.
• Reviews the OPR's database to ensure that the information of contractors/suppliers of goods, works or services for NEDCO are up to date.
• Reviews/Drafts and analyses Committee/Board reports, proposals, circulars and other documents related to the procurement, retention and disposal of public property functions for
  accuracy, clarity and comprehensiveness and makes appropriate amendment, as required, for onward transmission to the Accounting Officer, as applicable.
• Receives all Notices and decisions from the Office of Procurement Regulation, takes the necessary steps to ensure the implementation of all procedural guidelines for the procuring entity and advises the Accounting Officer and all other relevant employees accordingly.
• Serves as a resource person on procurement and disposal matters at training courses, seminars and workshops.
• Represents NEDCO on committees and at meetings, conferences and other fora, including those of the Office of Procurement Regulation, as required.
• Submits all reports, records and contracts to the Office of Procurement Regulation, as required.
• Oversees the implementation of the performance management system pertaining to the procurement, retention and disposal of public property at NEDCO. 
• Implements procurement, retention and disposal activities to ensure that suppliers and contractors are operating in compliance with relevant legislation, including the suite of Procurement legislation and with policies and guidelines issued by the Office of Procurement Regulation.
• Prepares the procurement and disposal file including the evaluation/strategy development report with recommendations for contract award or disposal based on the evaluation of tenders, for review by the Accounting Officer, in accordance with the internal delegation of authority.
• Issues notices of Standstill Period to bidders, where applicable, and ensures that the Standstill period is observed.
• Oversees and convenes meetings with the Disposal Committee and completes the Disposal Strategy Development and Analysis Report.
• Performs other related duties

KNOWLEDGE AND COMPETENCIES 

• Extensive knowledge of the principles, practices, methods and techniques of procurement, retention and disposal management. Extensive knowledge of relevant legislation and Regulations governing Public Procurement and Disposal of Public Property.
• Extensive knowledge of the guidelines provided by the Office of Procurement Regulation.
• Considerable knowledge of the Exchequer and Audit Act, Financial Regulations and Instructions.
• Considerable knowledge of supply market operations including stakeholder and market analysis.
• Considerable knowledge of the principles and methods of strategic planning and development, risk and project management.
• Knowledge of research methods, principles and techniques.
• Knowledge of relevant computer software, including e-procurement.
• Knowledge of the principles of fraud detection

MINIMUM QUALIFICATIONS & EXPERIENCE

• Extensive Experience in the area of procurement, retention and disposal management including at least five (5) years’ experience at a supervisory level;
• A University Degree (Bachelor’s Degree or equivalent) in fields related to Business Management, Law, Supply Chain Management, Engineering, Economics or relevant areas;
• Professional Diploma in Procurement and Supply CIPS (Level 5 or 6) or equivalent will be deemed an asset;
• At least five (5) years’ experience, performing procurement and disposal related duties. 
  
  
  SUBMIT APPLICATION